Position Title: Facilities Coordinator
Location: Littleton, CO
Position Overview:
The Facilities Coordinator is responsible for supporting the daily operations and maintenance of building facilities and grounds. This includes overseeing the logistics of facility meetings and events, managing relationships with vendors, performing basic maintenance tasks, and ensuring the safety and cleanliness of the workplace. The Facilities Coordinator will also handle tasks related to equipment maintenance, mailroom operations, and emergency responses.
This is a direct hire role paying up to $51k annually depending on experience.
Key Responsibilities:
- Facility Maintenance:
- Oversee day-to-day maintenance of the facility, including building inspections, equipment upkeep, and grounds maintenance.
- Respond to service desk requests and ensure issues are resolved quickly, maintaining a clean and safe environment.
- Perform routine inspections of building systems such as elevators, fire systems, HVAC, and security to ensure compliance with safety standards.
- Vendor Management & Logistics:
- Coordinate facility service providers, including janitorial, landscaping, and other maintenance contractors. Manage vendor performance and ensure service standards are met.
- Assist with managing the Request for Proposal (RFP) process for services related to building and grounds operations.
- Meeting & Event Coordination:
- Handle meeting logistics, including room set-ups, equipment preparation, and coordinating with other departments to ensure all events run smoothly.
- Safety and Emergency Response:
- Participate in safety committees and ensure the workplace is compliant with safety regulations.
- Respond to after-hours emergency situations, including building-related issues, and work to resolve problems promptly.
- Additional Duties:
- Provide backup support to the mailroom and distribution teams as needed.
- Assist with facilities-related projects, renovations, and improvements.
- Be available for overtime or emergency calls, including after-hours assistance.
- Attend team meetings and participate in training as required.
- Follow company policies and procedures to ensure a safe, efficient, and compliant workplace.
Job Requirements:
Education and Experience:
- High school diploma or equivalent required.
- A valid driver’s license with a clean driving record is required.
- Experience in facility maintenance or operations, with at least one year of relevant experience preferred.
- Familiarity with HVAC, plumbing, and other building systems is highly desirable.
- Project management experience in a facility setting is a plus.
- Basic computer proficiency with MS Office (Word, Excel, Outlook) required.
- Facility management certification is a plus but not required.
Skills and Abilities:
- Strong communication and customer service skills, with the ability to interact effectively with employees and external vendors.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Good problem-solving skills, with the ability to troubleshoot facility-related issues independently.
- Ability to work in a team-oriented environment while also being able to work independently when required.
- Strong attention to detail and organizational skills.
- Knowledge of basic building systems and safety regulations.
Physical Demands:
- Ability to lift up to 40 pounds, and perform physical tasks such as bending, reaching, walking, and standing.
- Ability to operate office equipment and a computer for extended periods.
- Clear communication skills for both in-person and telephone interactions.
Work Environment:
- The position involves a combination of office and onsite work within a facility setting, including exposure to potential hazards like forklifts, equipment, and heavy lifting.
- Safety protocols must always be observed, and proper protective equipment should be worn as required.
- This role may require occasional overtime or responding to emergency situations outside regular business hours.
Key Characteristics for Success:
- Reliable and punctual with a strong sense of responsibility.
- Adaptable and flexible in responding to changing priorities.
- Demonstrates a proactive approach to problem-solving and process improvement.
- Maintains a positive, professional demeanor in all work interactions.
AimHire is an equal opportunity employer.
